School Policies

Morning Arrival

Campus opens at 7:30AM. Students are not permitted on campus before 7:30AM and there is no supervision before this time. Students can purchase a nutritious breakfast provided by VOA for $2.00 per student, except for the students who qualify for free or reduced lunch (Reduced price families pay $0.30). Meals can be paid for in cash or by visiting our website and using the online pre­payment system (click here for more information. Classrooms open at 7:45AM and instruction starts promptly at 8:00AM. Students arriving after 8:00AM must enter through the front/main entrance.

After School Dismissal
Students are dismissed at 3:00PM and are expected to exit the campus immediately following dismissal. Students involved in after school activities must be in their designated areas. Students will not be permitted to “hang out” after school. Any student not gone by 3:15 will be brought into campus.
Behavior Befitting an IB Student
All AEACMS students are expected to behave in a manner that is befitting the IB Learner Profile. Any behavior that does not represent the AEACMS vision and mission will be addressed appropriately by all members of the school staff. Students with repeat infractions will be subject to more serious consequences that can include suspension and/or expulsion.
Attendance / Absences
Maintaining consistent daily attendance is critical for student academic success. Please see this Board Approved policy for more detail. Requests for extended academic contracts must be submitted a minimum of five (5) business days prior to the first anticipated date of absence.  Contracts that do not result in the requisite academic assignments being submitted upon the student’s return to campus will be considered unexcused absences.
Students are not to use staff bathrooms Health Office bathroom is for students in the Health Office and staff only 8th graders use bathrooms on MPR floor 6th and 7th grade use bathrooms on their respective floors One student per stall
Passing Period Behavior
Students are to walk inside at all times Students are to use inside voices and behaviors Students must only be on the floor where they have a class unless they have teacher­permission
Drink and Gum on Campus
No GUM on campus No caffeine drinks, energy drinks or soda will be permitted: water, juice, and milk only
Personal Technology Devices
Students are not permitted to have their personal devices out at any time during the school day. This includes phones, ipads, ipods, mp3 players, kindles, e­readers, personal gaming devices and computers. No music on personal devices in classroom except with teacher permission. Personal devices are to be kept in backpacks as soon as students step on campus and until they step off campus. The only exception to this policy is if a teacher allows the use of a personal device for an instructional activity. If a student needs to make a phone call they are to go to the front desk or get permission from their teacher to use a classroom phone. What will happen if a student has their personal device out of their backpack without permission:








○ First time: device taken by teacher or staff member and student may get it

back from them at the end of the day. Parents will be notified via a phone call


○ Second time: parent must pick the device up from the front office.

○ Third time: parent must pick the device up from the Principal and possible suspension.

○ Fourth time: two day suspension, and the student will be required to leave

personal devices in the Principal’s office at the beginning of each school day.

Acceptable Use of School Technology
Students are expected to treat school technology with the appropriate care at all times. If it is determined that school technology was damaged due to reckless or inappropriate behavior, parents may be required to pay for repair or replacement. Students are not to use google­chat for social purposes while on campus. Students should never erase anyone’s google docs. Student’s should log out of their account after every computer use. If a student opens a computer and sees that a student forgot to log out, they are to log out immediately. Any student who accesses another student’s account may lose technology privileges and may be subject to a more serious consequence, including suspension or expulsion. ● If as student repeatedly misuses technology, does not follow the AEACMS Acceptable Use Policy, they may lose the privilege of using technology while on campus.
Never more than two people WALKING side­by­side on stairs. No skipping stairs.. No trying to pass people. Main Staircase: stay to the right at all times. Stairwells: Both stairwells are UP for first period ONLY. After first period, the SOUTH stairwell is UP and NORTH is DOWN. End of the day both stairwells are DOWN.
Lunch Time

Students purchasing a lunch form a single file line towards the girls’ changing room. Lunch is also provided by VOA and cost $3.50 per student, except for the students who qualify for free or reduced lunches (Reduced price families pay $0.40). Students can pay with cash or by using the online pre­payment system. Students with a sack lunch go straight to the lunch tables. All students must start lunch in the MPR. Students must be given permission before exiting the MPR for clubs or to go to the athletic courts. Students are not permitted to hang out on the outside ramp or stairs. They must be inside the gated athletic court area or inside the building. Special club circumstances may apply. Students are expected to clean up their own lunch mess.

Bullying Definition and Policy
Albert Einstein Academy Charter School (“AEACS” or “Charter School”) believes all students have the right to a safe and civil learning environment. Discrimination, harassment, intimidation, and bullying are all disruptive behaviors which interfere with students’ ability to learn, negatively affect student engagement, diminish school safety, and contribute to a hostile school environment. As such, the Charter School prohibits any acts of discrimination, harassment, intimidation, and bullying related to school activity or school attendance. This policy is inclusive of instances that occur on any area of the school campus, at school-sponsored events and activities, regardless of location, through school-owned technology, and through other electronic means, consistent with this policy. As used in this policy, “discrimination, harassment, intimidation, and bullying” describe the intentional conduct, including verbal, physical, written communication, or cyberbullying, that is based on the actual or perceived characteristics of disability, gender, gender identity, gender expression, nationality, race or ethnicity, religion, sexual orientation, or association with a person or group with one or more of these actual or perceived characteristics. In addition, bullying encompasses any conduct described in the definitions set forth in this policy. To the extent possible, the Charter School will make reasonable efforts to prevent students from being discriminated against, harassed, intimidated and/or bullied, and will take action to investigate, respond, and address any reports of such behaviors in a timely manner. Charter School staff who witness acts of discrimination, harassment, intimidation, and bullying will take immediate steps to intervene, so long as it is safe to do so.









Bullying is defined as any severe or pervasive physical or verbal act or conduct, including communications made in writing or by means of an electronic act, and including one or more acts committed by a student or group of students that constitutes sexual harassment, hate violence or creates an intimidating or hostile educational environment, directed toward one or more students that has or can be reasonably predicted to have the effect of one or more of the following: A. Placing a reasonable pupil or pupils in fear of harm to that pupil’s or those pupils’ person or property. B. Causing a reasonable pupil to experience a substantially detrimental effect on his or her physical or mental health. C. Causing a reasonable pupil to experience a substantial interference with his or her academic performance. D. Causing a reasonable pupil to experience a substantial interference with his or her ability to participate in or benefit from the services, activities, or privileges provided by the Charter School. Cyberbullying is an electronic act that includes the transmission of harassing communication, direct threats, or other harmful texts, sounds, or images on the Internet, social media, or other technologies using a telephone, computer, or any wireless communication device. Cyberbullying also includes breaking into another person’s electronic account and assuming that person’s identity in order to damage that person’s reputation. Electronic act is the transmission of a communication, including, but not limited to, a message, text, sound, or image, or a post on a social network Internet website, by means of an electronic device, including, but not limited to, a telephone, wireless telephone or other wireless communication device, computer or pager. Reasonable pupil is defined as a pupil, including, but not limited to, an exceptional needs pupil, who exercises care, skill, and judgment in conduct for a person of his or her age, or for a person of his or her age with his or her exceptional needs.


All staff are expected to provide appropriate supervision to enforce standards of conduct and, if they observe or become aware of discrimination, intimidation, harassment, or bullying, to intervene as soon as it is safe to do so, call for assistance, and report such incidents. The Board requires staff to follow the procedures in this policy for reporting alleged acts of bullying. All other members of the school community, including students, parents/guardians, volunteers, and visitors, are encouraged to report any act that may be a violation of this policy to the Principal or designee. While submission of a written report is not required, the reporting party is encouraged to use the report form available in the Main Office. However, oral reports shall also be considered. Reports may be made anonymously, but formal disciplinary action cannot be based solely on anonymous information. Students are expected to report all incidents of discrimination, intimidation, harassment, bullying, teasing, or other verbal or physical abuse. Any student who feels she/he is a target of such behavior should immediately contact a teacher, counselor, principal, or staff person so that she/he can get assistance in resolving the issue consistent with this policy. The Charter School acknowledges and respects every individual’s rights to privacy. To that end, consistent with legal requirements, all reports shall be investigated in a manner that protects the confidentiality of the parties and the integrity of the process to the greatest extent possible. The Charter School prohibits any form of retaliation against any reporter in the reporting process, including but not limited to a reporter’s filing of a complaint or the reporting of violations of this policy. Such participation shall not in any way affect the status, grades or work assignments of the reporter.


Upon receipt of a report of harassment, intimidation, or bullying from a student, staff member, parent, volunteer, visitor or affiliate of the Charter School, the Principal or designee will promptly initiate an investigation. At the conclusion of the investigation, the Executive Director or designee will notify the complainant of the outcome of the investigation. However, in no case may the Executive Director or designee reveal confidential student information related to other students, including the type and extent of discipline issued against such students. Complaints shall be investigated and resolved within thirty (30) school days, unless circumstances reasonably require additional time. All records related to any investigation of discrimination, harassment, intimidation or bullying will remain in a secure location in the Main Office of the Charter School. In those instances when the complaint filed under this policy also requires investigation under the Uniform Complaint Procedures, such investigation will be undertaken concurrently.


Should the Complainant find the Principal or designee resolution unsatisfactory, he/she may within five (5) school days of the date of resolution, file an appeal with the Designated Appeals Committee. In such cases, at least three (3) certificated School employees who are unfamiliar with the case and who have been previously designated and trained for this purpose shall be assembled to conduct a confidential review of the Complainant’s appeal and render a final disposition.


Students who engage in discrimination, harassment, intimidation or bullying may be subject to disciplinary action, up to and including suspension and/or expulsion, as outlined in the Student Discipline Policy of the Charter School.

Academic Honesty
IB Learner Profile In addition to our school’s core values, we practice the IB Learner Profile, a list of 10 attributes that IB learners develop in order to become more internationally minded. Five of these attributes:  Inquirers, Knowledgeable, Thinkers, Principled, and Caring, relate directly to promoting and practicing Academic Integrity. Forms and Definitions of Academic Dishonesty What is Academic Honesty? The International Baccalaureate Organization (IBO) defines Academic Honesty as “…a set of values and skills that promote personal integrity and good practice in teaching, learning, and assessment.”(IB. 2007). What is Academic Dishonesty? According to the IBO, Academic Dishonesty specifically refers to plagiarism, collusion and cheating. Plagiarism: The representation of the ideas or work of another person as the student’s own. Collusion:  Supporting malpractice by another student, as in allowing one’s work to be copied or submitted for assessment by another. Duplication of work: A form of cheating that  is defined as the presentation of the same work for different assessment components.   Role of the School and Teachers in promoting Academic Honesty According to the IBO’s official position paper on Academic Honesty, Teachers should verify a constructivist, inquiry-based approach to teaching and learning that promotes inquiry and the development of critical-thinking skills’” (Carroll, p. 4. 2012).  Also, teachers need to “acknowledge that changes in information and communication technology mean that finding and reproducing others’ knowledge cannot evidence learning as defined within a constructivist-learning paradigm” (Carroll, p.3. 2012).   In addition, teachers can encourage academic honesty by  “discussing appropriate help regularly with parents” (Carroll, p. 4. 2012) and explicitly teaching and connecting Academic Honesty to IB Learner Profile attributes such as being an inquirer, knowledgeable, caring, thinker, and principled.   Teachers should also “create inquiry-based assessment tasks that doesn’t invite copying sources for the answers” (Carroll, p. 4. 2012). The Role of students in Demonstrating Academic Honesty According to the Common Core Writing Standards in California, students should be able to “Gather relevant information from multiple print and digital sources, using search terms effectively; assess the credibility and accuracy of each source; and quote or paraphrase the data and conclusions of others while avoiding plagiarism and following a standard format for citation.” (California State Board of Education, p. 59). Consequences of Academic Dishonesty Students who are found to be intentionally cheating, practicing collusion or plagiarism in the Albert Einstein Academies MYP, will be given the opportunity to redo their task in such a way that demonstrates their ability to put into practice academic honesty.  It is up to the subject teacher’s discretion to lower a student’s summative score as an additional indicator of a student’s dishonesty in their work.  
Assessment Policy
Suspension and Expulsion Policy
AEA Classroom and School Visitation Policy
Homeless Student Policy